Privacy Policy

The data controller is Overton Fine Arts
referred to in this policy as “we” or “us” and “our”.

We are committed to doing the right thing when it comes to how we collect, use and protect your personal data. Below is an outline of the information we collect and store and the reasons for doing this.

Our Privacy Statement

  • Sets out the types of personal data that we collect.
  • Explains how and why we collect and use your personal data.
  • Explains when and why we will share personal data within or with other organisations and explains the rights and choices you have when it comes to your personal data.

Personal data we collect

This section explains how and why we share personal data with other organisations.

We may share personal data with other organisations in the following circumstances:

  • If the law or a public authority says we must share the personal data.
  • if we need to share personal data in order to establish, exercise or defend our legal rights (this includes providing personal data to others for the purposes of preventing fraud and reducing credit risk).
  • With an organisation we sell or transfer (or enter into negotiations to sell or transfer) any of our businesses or any of our rights or obligations under any agreement we may have with you to. If the transfer or sale goes head, the organisation receiving your personal data can use your personal data in the same way as us or to any other successors in title to our business.

How we protect personal data

We understand our responsibility and how important it is to protect and manage your personal data. Here are some of the measures we have in place.

  • We use computer safeguards such as firewalls and Anti Virus and Malware protection. We only authorise access to employees who need it to carry out their job.
  • All online orders that require payment online are processed through paypal’s secure server using https:s:s encrypted connections with buyer and fraud protection see here for further details
  • We enforce safeguards in connection with the collection, storage and disclosure of personal data. We may occasionally ask for proof of identity before we share your personal data with you.
  • However, whilst we take appropriate technical and organisational measures to safeguard your personal data, please note that we cannot guarantee the security of any personal data that you transfer over the internet to us.
  • The personal data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by companies operating outside the EEA who work for us or for one of our service providers. We will put in place appropriate protection to make sure your personal data remains adequately protected and is treated in line with this Policy.

When you shop with us online or browse our Websites we may collect:

  • Information about your online purchases (for example, what you have bought, when and where you bought it and how you paid for it)
  • Information about your online browsing behaviour on our Website.
  • Information about any devices you have used to access our Services (including the make, model and operating system, IP address, browser type and mobile device identifiers)
  • Information about your online browsing behaviour on our Website.
  • Information about any devices you have used to access our Services (including the make, model and operating system, IP address, browser type and mobile device identifiers)

How and why we use personal data

  • To fulfill online orders using our eCommerce system and if paying by paypal or credit card this information will be shared with Paypal to view their privacy policy please click here.
  • We do are best to inform you of all the uses of the data we have collected in order to run our business online and specify what information will be collected and retained within the relevant input forms on our website.
  • As a user of our services you have a right to access the records we have about you and are able to request revision of our deletion of this information at any time Email us for further info
  • To make our Services available to you.
  • To manage the account you hold with us for facilitating the processing of orders and refunds
  • We need to process your personal data so that we can manage your customer accounts, provide you with the goods and services you want to buy and help you with any orders and refunds you may ask for.
  • Personal data for online shopping orders is stored in the following manner:- Inactive accounts are stored for 12 months and then deleted from our servers, pending, failed and cancelled orders are kept for 3 months. All completed orders are stored for 12 months and then deleted from our servers

Cookies and similar technologies

We use cookies and similar technologies to personalise and improve your customer experience as you use our website.

This section provides more information about Cookies, including how we use them and how you can exercise your choices about our use of Cookies.

How we use Cookies

Cookies are small data files that allow a website to collect and store a range of data on your desktop computer, laptop or mobile device.

Cookies help us to provide important features and functionality on our Website, and we use them to improve your user experience. For example, we use Cookies to:-

  • Improve the way our Website works so that we can personalise your experience and allow you to use many of their useful features. For example, we use Cookies so we can remember your preferences and the contents of your shopping basket when you return to our Website.
  • Improve the performance of our Website.
  • Help us to understand how our website is being used, for example, by telling us if you get an error messages (eg page not found) as you browse the website.
  • These Cookies collect data that is mostly aggregated and anonymous.
  • Cookies used for this purpose are using google analytics. These Cookies may collect information about your online behaviour, such as your IP address, the website you arrived from.

Your choices when it comes to Cookies

You can use your browser settings to accept or reject new Cookies and to delete existing Cookies. You can also set your browser to notify you each time new Cookies are placed on your computer or other device. You can find more detailed information about how you can manage Cookies at the All About Cookies and Your Online Choices websites.

If you choose to disable some or all Cookies, you may not be able to make full use of our Websites. For example, you may not be able to add items to your shopping basket, proceed to checkout, or use any of our products and services that require you to sign in.

Your rights

Under the Data Protection Act 1998, you have the right to see the personal data we hold about you. This is called a Subject Access Request.

If you would like a copy of the personal data we hold about you, please write to:
Data Protection Officer, 11 Westville Avenue, Ilkley, West Yorkshire, LS29 9AH

You can also email us at

The law allows us to charge an administration fee of £10. If you write to us by post, please enclose a cheque or postal order for £10 made payable to “Overton Fine Arts”.
We want to make sure that the personal data we hold about you is accurate and up to date. If any of the details are incorrect, please let us know and we will amend them.

How to contact us

We reserve the right to change the policy at any time, so please check back regularly to keep informed of updates to this Policy.

If you have any questions about how we collect, store and use personal data please contact us


Write to us at
Data Protection Officer, 11 Westville Avenue, Ilkley, West Yorkshire, LS29 9AH